Bid and tender managementStrategy-led across APAC

Win more
of the right work.

Strategy, writing and governance for complex tenders, with every claim traced to the evidence behind it.

What do you need?

Pick one and I'll tell you how I can help.

Software preview | [App name TBC]Example

How every answer is built: sources, owners and evidence in one place.

RFT-2026-231 | Schedule C, Q4.2

Describe your safety performance and how it is managed on site.

Attached evidence | 4 files

Every claim verified. Ready to lodge.

Sample response | tap a segment for its source

Energy and powerMining and resourcesOil and gasUtilitiesCivil and infrastructureCommercial construction

What I do

Embedded in your team on live pursuits, or brought in for a single tender. Every service runs on The Method.

Strategy

Qualify and shape

Choose the right bids and set up the win before writing starts.

Bid/no-bid
Capture planning
Win themes

See the detail Delivery

Run the bid

End-to-end management from kick-off to award.

EOIs, RFTs, RFPs
D&C, ECI and BOO
Clarifications and BAFOs

See the detail Governance

Hold the gates

Nothing reaches the client unchecked.

Compliance mapping
Review gates
Approval routing and QA

See the detail Content

Build the engine

The library and documents every next bid starts from.

Bid libraries
Templates and workflows
Capability statements

See the detail Pipeline

Track and report

One source of truth for the pipeline and every bid in it.

CRM and bid trackers
Pipeline forecasting
BD to bid handover

See the detail

The Method

Services

Bid support for every stage.

From pipeline to award. I run the whole bid, back your team on the parts you need or build the systems your next bid runs on. Every service runs on The Method: compliant, competitive and written for the evaluator.

Across the bid lifecycle

PipelineTrack and report
QualifyQualify and shape
ShapeQualify and shape
BuildRun the bid + Build the engine
ReviewHold the gates
LodgeRun the bid + Hold the gates
AwardRun the bid

Strategy

Qualify and shape

The best bids are decided early. I help you choose the opportunities worth chasing and set up the win before anyone starts writing.

What's included

Bid/no-bid qualification against capability, risk and fit
Capture planning ahead of the release
Client, competitor and scope analysis
Tracking client activity, approvals and funding through ASX, ListCorp and government project pipeline reports
Monitoring Tenders WA, AusTender, ICN Gateway and client portals across every sector
Market intelligence from major project registers, AEMO connection data and construction project leads
Win themes and value propositions
Solution shaping with your technical and commercial leads

Best for

An opportunity on the horizon, or a decision on whether to bid at all.

Delivery

Run the bid

End-to-end bid management from kick-off to award. I sit between your leadership, SMEs and the client, chase the inputs and keep the deadline visible to everyone.

What's included

EOIs, RFIs, RFTs, RFPs and prequalifications
D&C, ECI, early works and build, own, operate
Bid plan, programme, kick-off and SME coordination
Technical and commercial narrative, written to be read
Risk registers, assumptions and departures
Pricing coordination with your estimators
Clarifications, workshops and BAFOs through to award
Tenders WA, AusTender, Tenderlink, Aconex, Ariba and client portals

Best for

A live tender with a closing date and a team that needs someone to lead it.

Governance

Hold the gates

An independent check before anything reaches the client. Compliant is the floor, not the goal: the submission has to be consistent, commercially sound and answer the actual question.

What's included

Compliance matrix and requirements mapping
Technical and commercial review gates
Colour team reviews
Risk review and approval routing
Final pre-issue QA

Best for

Teams who write their own bids and want a second set of eyes before it goes out.

Content

Build the engine

The content and documents the next bid starts from, so no submission begins with a blank page.

What's included

Bid libraries and approved evidence bases
Tender response workflows and process documentation
Templates, CVs and project experience sheets
Capability statements and marketing collateral
Layout and design in-house with InDesign and Illustrator

Best for

Businesses that bid regularly and keep rewriting the same answers.

Pipeline

Track and report

One source of truth for every opportunity and bid, from first lead to award, with reporting your leadership can read at a glance.

What's included

CRM and bid operating systems in Airtable or Salesforce
Client and contact records linked to every opportunity and live bid
Pipeline, bid and deliverable trackers
Pipeline forecasting and reporting dashboards in Power BI
BD to bid handover: RACI, qualification gates and process maps
Workflow automation with Power Automate

Best for

Teams running their pipeline from spreadsheets and email, or growing past them.

Bid review

Answer the question they asked.

Send me a draft and I'll mark it up the way an evaluator scores it: cut the filler, answer every part of the question and put the proof where they can't miss it.

Bid review | MarkupExample

How a draft is marked up: what gets cut, what replaces it and where the proof goes.

Schedule 3 | Q2.4 | 15% weighting | 500 words

Describe how you will manage stakeholder and community engagement during construction, including how complaints will be handled.

~~We pride ourselves on our strong community relationships and are committed to best-practice engagement.~~ A dedicated Community Liaison Officer will be on site from mobilisation, with a works notice to every resident within 500 m two weeks before each disruptive activity. Every complaint is logged, acknowledged within 24 hours and closed out with the resident.

MK: answer each part of the question, in the order they asked it. Then prove it.

Every part answered. Proof in place.

Sample markup | illustrative answer

How pricing works

Every engagement is scoped to the opportunity. Send me the documents and you'll get a short written proposal with a fixed price or a capped estimate before any work starts.

Fixed fee

Per bid or package

A set price for a defined scope: a tender, a prequalification, a bid review, a library or CRM set-up.

Best when the documents are in hand

Day rate

Embedded Bid Manager

I work as part of your team on a major pursuit, with the estimate and a cap agreed upfront.

Best for D&C, ECI and long-term contracts

Retainer

Part-time bid function

A set number of days each month for your pipeline, library, reviews and live bids.

Best for teams bidding every month

Mix and match: run the bid on a fixed fee, then keep the library and pipeline up to date on a retainer. Software pricing will be published at launch.

Sectors

Over a decade of strategic bid and tender work for major clients across WA and Asia Pacific.

Sector 01

Energy and power

Long-term PPA, BOO and BOOM contracts for remote mining, resources and utility clients, across diesel, gas, LNG, solar PV, battery storage, wind and hybrid microgrids.

PPA
BOO and BOOM
EOI to BAFO
Workshops and negotiation

Sector 02

Mining and resources

Site power, early works and rehabilitation bids for mining and resources clients, where delivery has to work around operating sites.

Remote sites
Early works
Operating sites

Sector 03

Oil and gas

Tenders, EOIs and proposals for onshore and offshore oil and gas services, with bid schedules and submission planning across the region.

Onshore and offshore
Services contracts
Panels

Sector 04

Utilities

Formal state procurement through Tenders WA, with the compliance regimes and participation plans that government-owned utilities require.

Tenders WA
WAIPS plans
Compliance regimes

Sector 05

Civil and infrastructure

Civil and public works submissions, from prequalification through to tender, for contractors and engineering consultants.

Public works
Prequalification
Civil contractors

Sector 06

Commercial construction

D&C and ECI tenders for hospitals, schools, campuses and commercial fitouts in WA, including compliant and alternative pricing strategies.

D&C and ECI
Health and education
Value engineering

The Method

Five gates. Every claim checked.

The Method is how The Bid Studio runs every bid. I lead the strategy, writing and reviews while the software keeps every claim traced to its source, so nothing is lodged until it's ready.

How it fits together

I make the calls. The software keeps the receipts.

Judgement: Which bids to chase, how to win them and when a response is ready to go.
Proof: Where every sentence came from, who approved it and what is still missing.

Your tenderChecked to sourceLodged.

The five gates

The bid only moves on when each gate is met.

01
Qualify
Bid/no-bid on capability, risk and fit.
Software: Decision logged in the pipeline
02
Shape
Win themes and compliance matrix.
Software: Every requirement has an owner
03
Build
Writing, SME input and pricing.
Software: Every answer tagged by source
04
Review
Colour teams and approvals.
Software: Every claim checked
05
Lodge
Final QA and submission.
Software: Seven checks before it goes

Before lodgement

7/7Ready to lodge

All mandatory requirements approved
No input-required flags remaining
All mandatory returnables complete
Evidence register complete
Clarifications resolved or accepted
Governance gates approved
No open consistency conflicts

Scroll to run the checks

Working together

What happens after you get in touch.

01
Send the opportunity
The tender documents or a link to them, plus the closing date.
02
Review and call
I read the documents, then we talk through scope, fit and where I can help most.
03
Agree the scope
Whole bid or specific parts, who does what and the deliverables.
04
Kick-off
Bid plan, programme, compliance matrix and responsibilities, agreed with your team.
05
Through the gates
Strategy, writing, reviews and approvals, with progress you can see at every stage.
06
Lodge and follow through
Final QA and submission, then clarifications, workshops and the debrief.

Led

A Bid Manager in charge

The software supports the work. Decisions on strategy, content and lodgement stay with people.

Traceable

Your proof, not filler

Every claim tied to evidence from your business, written for the evaluator reading it.

Confidential

Commercial-in-confidence

Your pricing, strategy and submissions stay yours. Nothing is reused or shared.

See the services See the software

Software

Every sentence shows where it came from.

The software is The Method in a tool your own team can run: the gates, the checks and every claim traced to its source. It's in development now and early access is open.

In development

Bid software, built by a Bid Manager.

[App name TBC] is the platform I'm building from over a decade of running tenders: one workspace for every bid, where every sentence shows where it came from before it goes to a client.

Every answer shows its source

Each sentence shows where it came from, who owns it and whether it has been approved.

VERIFIEDPREVIOUS RESPONSEAI DRAFTINPUT REQUIRED

Claim checking across every bid

See which claims are verified, which drafts need review and which sources have expired, across every live bid.

Answers back into the client's template

Upload the client's questionnaire or schedule, map each question to your library and export approved answers into their original file.

One workspace for every bid

Pipeline, requirements, clarifications, departures and approvals in one place, set up around your bid gates.

Who it's for

Bid teams of any size

From a single Bid Manager to a full pre-contracts team running several live pursuits. Built from the bid libraries, workflows and bid operating systems I've set up for in-house teams.

Built on The Method

AI you can check

Drafting help that never hides where an answer came from, or whether anyone approved it.

Status

In development

Early access is by email. Tell me how your team bids and I'll be in touch as it opens up.

Mariana KalicBid Manager and Founder

The Studio

Bids are won before the writing starts.

I'm Mariana Kalic, Bid Manager and Founder of The Bid Studio, based in Perth. I work as part of your team, not as an outside supplier: setting the strategy, writing the response, holding the review gates and building the systems your next bid runs on.

I also build bid software. It runs on The Method, the same process I use on every submission, so the way I work and the tools behind it are one and the same.

Over a decade of bids
400+ submissions
WA and Asia Pacific

See how I can help

“We often receive feedback that our submissions are the best our clients have received.”

David WelshGeneral Manager, Focus Building Company

“Her focus on detail is exceptional and is evident in everything she produces.”

Greg LuntHead of IPP Business Development, Aggreko

Win moreof the right work.

What I do

Qualify and shape

Run the bid

Hold the gates

Build the engine

Track and report

Five gates. Every claim checked before it goes out.

The Method, built into bid software.

Bids are won before the writing starts.

Bid support for every stage.

Qualify and shape

Run the bid

Hold the gates

Build the engine

Track and report

Answer the question they asked.

How pricing works

Per bid or package

Embedded Bid Manager

Part-time bid function

Sectors

Energy and power

Mining and resources

Oil and gas

Utilities

Civil and infrastructure

Commercial construction

Five gates. Every claim checked.

I make the calls. The software keeps the receipts.

The five gates

Qualify

Shape

Build

Review

Lodge

Working together

Send the opportunity

Review and call

Agree the scope

Kick-off

Through the gates

Lodge and follow through

A Bid Manager in charge

Your proof, not filler

Commercial-in-confidence

Every sentence shows where it came from.

Bid software, built by a Bid Manager.

Every answer shows its source

Claim checking across every bid

Answers back into the client's template

One workspace for every bid

Bid teams of any size

AI you can check

In development

Let's win the next one.

Win more
of the right work.